Privacy Policy

Who we are

We are the Center for Artistic Activism, a 501.3(c) non-profit based in New York State.

Our contact information is:

C4AA
P.O. BOX 543
Beacon, NY 12508

+1 (646) 832-2454

Our website address is: c4aa.org.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Our contact form collects the information you put into it; your name, email address, your message, etc. It also collects your IP address so we can prevent spam on the stie

Cookies

We use cookies for record-keeping purposes and to enhance functionality on our site – more details on this below. You may deactivate or restrict the transmission of cookies by changing the settings of your web browser. Cookies that are already stored may be deleted at any time.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

If/When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Donation Payment Processing

When you make a donation to the C4AA, you provide information to us about yourself and so that we can process that donation. All payment information is sent, securely, directly to the payment processor (Pay-Pal, etc). While we store information about your donation (like name, amount, shipping address) we do not have access to or store your payment information.

If you make a donation without using the online form, we do add it to the system incorporated into our website for the purposes of internal reporting and simplifying the administration process.

As a donor, you can see what information we have collected and stored by logging into our site and managing your account.

Within our organization, we store donor information with encryption and restrict access to stored donor information only to staff relevant to processing donations, gifts, and rewards.

Newsletter Mailing List

We collect the information you submit to subscribe to our Newsletter. This includes your name, email address, website, and other information submitted through our sign up form.

Analytics

We collect data from visitors in order to understand how people use the site and make improvements. For example, when redesigning our site, we learned that around 30% of visitors used mobile devices and that helped inform our design choices. To collect and process this data, we use an installation of Matomo, a secure web analytics platform that we run on our own, private servers.

Usage data – When you visit our site, we will store: the website from which you visited us from, the parts of our site you visit, the date and duration of your visit, your anonymized IP address, information from the device (device type, operating system, screen resolution, language, country you are located in, and web browser type) you used during your visit, and more.

We process this usage data in Matomo Analytics for statistical purposes, to improve our site and to recognize and stop any misuse.

Who we share your data with

Because we run as much of our own web infrastructure as possible, we are able to share your data with as few third-parties as possible. For example, we don’t share have Google Analytics tracking. Facebook page plugins and like button cookies, or other social media platform widgets that track users, and we don’t use advertising programs like Google Adsense which track users.

If you make a donation on our site and choose Pay-Pal or other credit card processor, we share your data over a secure connection with those payment processors. We do not store payment information.

Our Newsletter mailing list is handled by Mailchimp. You can read their Privacy Policy here.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, including donors, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Newsletter subscribers information is retained as long as you are subscribed. You can update your information or unsubscribe via links included in every newsletter. Once you unsubscribe, your contact information is kept though you will not receive any emails. We purge unsubscribed contact information about once a year. If you want us to remove your information from our records, just ask (see next section).

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

As mentioned above, donor payment information is sent, securely, to payment processors like Pay Pal.

We occasionally update data with our mailing list provider, Mailchimp.

Additional information

How we protect your data

The C4AA has chosen to be a member of the May First Movement Technology co-op and our website data are stored securely on their servers. Data kept on C4AA web servers is accessible only over https. We restrict access to user data on our site to C4AA staff.

Data like donor lists for processing rewards is stored and transferred with encryption among C4AA staff. We use in-house, private servers for our most sensitive data. We avoid using services like Google Docs/Spreadsheets when processing user data, and if we do, we restrict the information we put into those documents to user names and donation amounts.

C4AA has internal policies to protect data – password managers, unique and strong passwords on all accounts, protecting all stored data with encryption and only transferring while encrypted using tools like open-source software, syncthing.

C4AA has meetings to update staff on about security and data protection at least twice a year.

What data breach procedures we have in place

In addition to our data protection policies, C4AA has a password audit policy for staff to periodically check their accounts against known data breaches and change passwords if their accounts are included in a breach.

In the case of a potential data breach, all staff persons are encouraged to report any discovery or possibility of a breach. Once verified, our policy is to notify those affected within ten days.

What third parties we receive data from

We don’t received data on users from third parties, such as advertisers.