Hiring: Assistant Director of Finance, HR, Operations

We’re hiring! We’re looking for a part-time Assistant Director for Finance, Human Resources, and Business Operations to help with budgets, contracts, hiring, and non-profit administration work. This is a remote position at approximately 10-15 hours per week to start, but the amount of time may be negotiable and flexible for the right person. Must have experience with nonprofit administration. We’d love someone in the NYC / upstate area, but we’re open. Check out the full job description below and on idealist.org. You can apply by sending materials to directors at C4AA.org.

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Help with budget, finances, hiring, and operations at a small, growing nonprofit dedicated to helping people use art and creativity to effect social change.

The Assistant Director oversees Finance, Human Resources, and Business Operations, including budget planning, development, implementation, analysis, transaction reconciliation and reporting; identifying and addressing fiscal opportunities, challenges, and risks. The Assistant Director advises on resource allocation and financial planning. Exercising initiative and independent oversight, the Assistant Director works with C4AA’s leadership to facilitate the allocation of resources to advance our mission. The Assistant Director provides the strategic vision for the human resources function across the organization and is responsible for C4AA employee growth strategy, providing guidance around building a strong organizational infrastructure to support our continued growth.  

Most work will be done remotely, with occasional in-person meetings in NYC or the Hudson Valley if possible. Work times are mostly flexible. 

Center for Artistic Activism is an Equal Opportunity Employer, and seeks staff, contractors and partners who reflect the diversity of the people we serve. At the Center for Artistic Activism, a diverse, inclusive, and equitable workplace is one where all employees and volunteers, whatever their gender, race, ethnicity, national origin, age, sexual orientation or identity, education or disability, feels valued and respected. We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. We respect and value diverse life experiences and heritages and ensure that all voices are valued and heard.

The primary responsibilities of the Assistant Director are:

FINANCE

• Lead development of annual operating and capital budgets with executive team, and Board to support C4AA’s tactical and strategic initiatives;
• Provide leadership and ensure monitoring and review of operating and budgets, and completion of monthly report to President and quarterly reports to Finance Committee;
• Supervise accountant and bookkeeper and staff to ensure accurate and efficient processes for payroll, accounts payable and accounts receivable, account reconciliation, preparation of financial reports for grant applications and reports, and maintenance of financial records, including all contractual agreements between C4AA and outside parties and organizations;
• Maintain internal control systems to assure integrity of financial transactions to prevent errors, omissions and possible fraudulent activity
• Oversee development and security of financial management systems and technology;
• Serve as primary liaison with outside auditor and C4AA’s Financial Committee in the preparation and completion of annual audited financial statements and all necessary federal and state filings.

HUMAN RESOURCES

• Build an employment environment in full compliance with federal, state, and local legal requirements by studying existing and new legislation; anticipating legislation; enforcing adherence requirements; advising the President and Board; on needed actions, and overseeing C4AA’s Personnel Policies Manual;
• Oversee staff recruiting, retention, performance review and disciplinary processes to ensure a diverse, equitable, and inclusive work place;
• Manage employee health and retirement benefits;
• Partner with management to resolve employee relation issues; provide coaching and counseling to management and staff; collaborate with legal counsel on issues as appropriate;
• Support Directors and Board Chair in DEI training and other skill building for Board and staff.

BUSINESS OPERATIONS

• Direct staff in monitoring and reporting on progress toward achieving the goals of C4AA’s five-year strategic plan and annual work plan;
• Support Directors in managing operations 
• Direct C4AA in maintenance of all insurance policies and riders;
• Support and advise Board and Directors in Strategic Planning as relates to business operations.

Qualifications

• Minimum of 5 years experience in non-profit or for-profit management and/or finance/HR, with a comprehensive understanding of financial processes and national standards in human resources and a track record of excellence in organizational and financial management, supervising staff, and creative problem solving;
• B.A. degree and advanced degree in nonprofit administration, business, organizational management, accounting, or economics preferred;
• Excellent written and verbal communication skills with the ability to communicate effectively in one-on-one and group settings;
• Belief in the necessity of creating a diverse, equitable, and inclusive work place and evidence of pursuing these goals;
• An eye for innovation and an adaptable and nimble approach;
• Possesses high ethical standards. Respects the confidentiality of information or concerns shared by others. Interprets and understands policies and applicable laws and regulations to ensure personal and unit compliance;
• A collaborative, understanding, flexible, fun and relaxed team player who enjoys their work and wants to be part of our mission.